An Independent K-12 school on a beautiful wooded campus, 3 miles from Washington, D.C.

Fall Frolics Volunteer Description

Thank you to our amazing Potomac community for taking part in this event supporting our school spirit, scholarships, and teacher development. Below you will find descriptions and instructions for all Fall Frolic volunteer shifts. Please be sure to read your volunteer assignment description prior to your shift so that we have smooth transitions between volunteers. If you have a child who is volunteering, please help them prepare for their shift too. Thanks in advance for your participation!

Essential Support

General Set-Up

Volunteers help with setting up game supplies, cakes, table clothes, sponsor signage, volunteer table, Potomac Spirit Store merchandise, placement of baskets, etc.

Ticket Booth

Volunteers collect payment for tickets sold and ensuring that the correct number of tickets are given to visitor. Day of training will be provided to teach volunteers how to use Square via an iPad to complete credit card sales. Also responsible for keeping control of the cash box.

Raffle

Volunteers will help sell tickets, describe raffle items, and possibly help younger children fill out their tickets. Volunteers will need to be able to describe price breaks for volume ticket purchases. Also, count tickets sold and as raffle item boxes fill, band tickets together in groups of 100. Volunteers will collect correct payment and keep control of the cash box. Training will be provided to teach volunteers how to use Square via an iPad to complete credit card sales.

Prizes and Token Booth

Volunteers help visitors to trade in their tickets and/or tokens for prizes. A list of prizes and “price” levels will be sent to you ahead of the event.

Volunteer Check-In Station

Volunteers greet volunteers warmly as they approach the table to sign in for their shift. These volunteers maintain the master volunteer list for the day. They also communicate with activity leads and Fall Frolic Chairs to assess needs and deployment of floater volunteers.

Games & Activities

Kiddie Striker

Contestants hit target with hammer. If hit hard enough, the bell will ring, thus winning the game

Cost: 1 ticket per turn

Putt 'n Win

Putt the ball up the green and aim for the hole.

Cost: 1 ticket per turn

Lollipop Tree

Set Up:

Mark the ends of 400 lollipops with a red marker. Fill the wooden lollipop tree with the lollipops. Refill as needed. You should be prepared to go through 1000 lollipops. Ensure that you have a full box of prize tokens.

How to play:

A child picks a lollipop from the tree. If the lollipop has a red dot on the stick, the child receives 1 prize token. If the lollipop has no red mark, it’s just theirs to keep.

Cost: 1 ticket

Wishing Well

Set Up:

The wishing well is a wooden structure decorated with corrugated paper to look like bricks. The top of the wishing well can be decorated with ivy. A small stool is placed inside the well. A student sits inside the wishing well and places the prize on the fishing rod.

How to play:

The prizes are displayed on the wishing well table. The child makes their wish OUT LOUD and the correct prize is attached to the rod inside the wishing well. The volunteer inside the well needs to keep track of when prizes are running out.

Cost: 2 ticket per turn

Stocking the Wishing Well:

Start with 250-300 prizes in the well. If the prizes run out, send a runner to the prize booth to request more.

Wheel of Fortune

Set up:

The wheel-o-fortune is a wooden wheel with a laminated prize circle stuck to the front. The wheel is set atop a 6’ table. There are lollipops and a grand prize for this game. The grand prizes should be displayed prominently either on or behind the table.

How to play:

The player spins the wheel and receives whatever prize they land on.

Cost: 2 tickets per turn

Rat Race

Please be gentle with the rats! Put the Starting gate down and place one rat in each of the 7 lanes. Turn the rats on, raise the gate, and whichever rat finishes first wins!

Cost: 1 ticket per turn

Frog Launcher

Older contestants stand farther away. Contestants place a rubber frog on the center of a launching pad. Strike the hammer on the launch activator to fling the frog into the cauldron.

Cost: 1 ticket per turn

Boom Blaster

Volunteer attaches balloons inside blasting units where air will be pumped into them. Have both contestants place their hands on the pumper and push up and down. The first contestant to pop their balloon wins!

Cost: 1 ticket per turn

Potty Toss

Older children need to stand further away. Contestants aim to throw the balls into the center of the potty. Whoever gets the ball to stay in the center of the potty wins!

Cost: 1 ticket per turn

King of the Hill

Similar to Skee Ball, contestants try to roll a ball up a ramp to land in a hole. Contestant gets 3 tries.

Cost: 1 ticket per turn

Cake Walk

In addition to running the game, volunteers will need to manage the inventory of cakes on the table for winners to select from.

Set Up:

Place the mat on the floor. Music player and music should be waiting for you. Prior to each round, pick out three cakes for the winner to choose from.

How to play:

A child pays two tickets to play. Tickets must be collected at the beginning of each play. The music begins and children continue to walk around the mat until the music stops. The volunteer draws a ping pong ball from the raffle drum. The child standing on the corresponding drawn ping pong ball wins a cake. If no one wins, a new round begins.

Cost: 2 tickets per turn

Face Painting and Hairspray

Volunteers will oversee student volunteers with applying temporary Potomac tattoos and spraying hair with fun colors. Also, ensure that tickets are collected and managed appropriately. No prior experience or artistic talent needed!

Cost: 2 tickets

Donuts on a String

Volunteers take tickets from participants and ensure that lines are managed and orderly. Volunteers will replenish stock of donuts from separately identified Bake Sale inventory and also string donuts from the tent at varying heights.

Set Up:

  • This is a multi-player game. Hang donuts from tent pole or center string. One per player.
  • Keep donuts a safe distance apart to avoid collisions. Use your best judgment.
  • Extra donuts will be stored at the IS Bake Sale Table labeled for Donuts on a String.

How to play:

Instruct the players to keep their hands behind their backs. Ready, Set, Go! Players race to see who can eat the whole donut first.

Cost: 1 ticket per player per turn

Pick-A-Pocket

Volunteer children and teachers will wear the Pick-A-Pocket aprons and silly hat so that they are very visible at Fall Frolics. The aprons have many pockets, each with a different prize.

How to play:

A contestant pays the ticket to the volunteer and calls out which pocket they would like to select. The volunteer reaches into the pocket and hands the child the prize.

Cost: 1 ticket per turn

Stinky Skunk

How to play:

Older contestants stand farther away. Determine level of difficulty by deciding how many skunks must be knocked down in order to win. Contestants throw bean bags at skunk pictures. Whoever gets the required number of skunks hit wins.

Cost: 1 ticket per play

Candy Counter A & B

Set Up:

Line up tennis cans full of candy on shelves in numerical order. Find the answer sheet with the number of candy pieces in each canister. *THIS IS TOP SECRET*

How to play:

A child chooses any tennis ball can from the shelves, and makes one guess as to how many pieces of candy are inside. They should pick a number between 15-25. If the guess is within one number of the correct number, the child wins and gets the candy filled can. If the child makes 3 incorrect attempts (spending 6 tickets) the adult may give a math problem for the child to solve in which the answer equals the correct number of candy pieces in the can. Once the child solves the problem, they win the can of candy.

Cost: 2 tickets per guess

Toss Across

How to play:

A challenging game of Tic-Tac- Toe where the player

throws 3 balls into the game area attempting to

create a pattern of 3 in straight line.

Cost: 1 ticket per turn

Inflatables and Rides

Turbo Tubs

Volunteers will take tickets from participants and ensure that lines are managed and orderly. This is a popular fair-like ride.

How to manage:

Size limits per tub:

  • 4 small children per tub;
  • 3 medium size to teenage children;
  • 1 adult & 2 children

Children only enter through open part of fence when instructed by operator.

Cost: 2 tickets per turn

Extreme Air Jumper

Volunteers take tickets from participants and ensure that lines are managed and orderly. This is a popular bounce house-like activity. Volunteers also need to manage how long students stay inside/on the inflatable and might need to ask kids firmly, but gently to end their time.

How to manage:

Participants must have a correct size harness on. Inflatable company workers will clip two ropes to the harness. Once properly attached, the inflatable company worker will raise the poles so participant can jump on the bounce pad until the allotted time is up. Inflatable company worker must lower them down, detach them and remove the harness.

Cost: 2 tickets per turn.

Wild One Obstacle Course

Volunteers take tickets from participants and ensure that lines are managed and orderly. This is a popular bounce house-like activity. Two people may enter at a time, and once they are at the second slide, the next two can go. Volunteers also need to manage how long students stay inside/on the inflatable and might need to ask kids firmly, but gently to end their time. No shoes, sharp objects, jewelry or glasses. Cost: 2 tickets per turn.

Jurassic Adventure

Volunteers take tickets from participants and ensure that lines are managed and orderly. This is a popular bounce house-like activity. Volunteers also need to manage how long students stay inside/on the inflatable and might need to ask kids firmly, but gently to end their time.

Cost: 2 tickets per turn

My Little Farm

Volunteers will take tickets from participants and ensure that lines are managed and orderly. This is a popular bounce house-like activity. Volunteers also need to manage how long students stay inside/on the inflatable and might need to ask kids firmly, but gently to end their time.

How to manage:

This bounce house is for children 5 & under.

Maximum 10 children at a time!

5 minute time limit.

No shoes, jewelry, food or drink inside bounce house

Cost: 2 tickets per turn

Wrecking Ball

Volunteers take tickets from participants and ensure that lines are managed and orderly.

Four contestants at a time, must be between 44" and 80" height. No shoes, jewelry, sharp objects, food or drink. Each player must put on head gear, each player stands on a pad and after the whistle, one player grabs the ball from the center and flings it toward any opponent to attempt to knock them off their pad. As the wrecking ball swings back, any player can grab it. The last player standing is the winner!

Cost: 2 tickets per turn

Shopping

Potomac Spirit Store

Volunteers ensure that the inventory of spirit wear is refreshed periodically and that the table looks clean, orderly and presentable. Also, responsible for taking payment for sold items and keeping control of the cash box.

Silent Auction Baskets

Volunteers ensure that the baskets are safe, secured and that the table looks orderly. Also responsible for ensuring that bid sheets and pens are available for visitors to use, and from time to time, monitor the status of bids. Volunteers will also guide students to get a parent’s approval before bidding and also instruct bidders to write legibly and include a cell phone number.

Also, responsible for taking payment for sold items and keeping control of the cash box.

Nearly New Boutique

Volunteers keep the boutique neat, organized and appealing by refolding/rehanging out of place garments. Manage the “fitting room” and return unwanted selections back to proper table or hangers. Collect the correct payment for goods sold. Also responsible for keeping control of the cash box.

Potomac Bazaar - Pumpkins

Volunteers ensure that the inventory of painted pumpkins is refreshed periodically. Also, responsible for taking payment for sold pumpkins and keeping control of the cash box. If a visitor requests to pick up their pumpkin later in the day, set aside the pumpkin in the “Sold and Hold” section and write their names on the bottom of the pumpkin.

Play Again! Shop

Volunteers ensure area is kept neat and orderly. Assist customers as needed and collect payment for sold items. Day of training will be provided to teach volunteers how to use Square via an iPad to complete credit card sales. Also responsible for keeping control of the cash box.

Food and Drink

Bake Sale Set-Up

Volunteers help organize donated baked goods into an orderly and appealing presentation. These volunteers will be responsible for ensuring that any special allergy foods are separated and properly labeled. Last, volunteers are also asked to keep the Donuts on a String inventory separate from the bake sale items.

Bake Sale

Volunteers ensure that the inventory of baked goods are refreshed periodically and that the table looks clean, orderly and appealing. Also, responsible for taking payment for sold items and keeping control of the cash box. Parent volunteers will work closely with student volunteers and ultimately responsible for the efficiency and professionalism at the table.

Hot Drinks & Pretzels

Volunteers ensure that coffee, hot chocolate and pretzels are refreshed periodically and that the table looks clean, orderly and appealing. Volunteers will also need to manage the creamers, stirrers, sugars, etc. and collect the correct payment for drinks and pretzels sold. Also responsible for keeping control of the cash box.

Pizza Server/Cashier

Volunteers help visitors select pizza slice and responsible for collecting the correct payment for slices sold. Also responsible for keeping control of the cash box.

Carnival Concessions Cashier/Servers

Volunteers collect the correct payment for grill food sold. Also responsible for keeping control of the cash box.

Volunteers help visitors select items available from the grill.